Committees
Volunteer Committee
What do we do?
Works with teachers, staff, and school administrators to assure volunteers are recruited for programs.
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What's the commitment?
6 hours per month
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Duties
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Coordinate all staffing needs for PTO.
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Actively recruit volunteer base
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Maintain list of volunteers
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Work with committees to ensure adequate staffing for all events and programs.
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Work with school staff to determine needs of school.
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Work with public relations committee to recognize and thank all volunteers.
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Prepare committee report for council meetings when necessary.
Will also oversee Staff Appreciation Committee (ad-hoc in April/May)
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Organize year end staff appreciation luncheon.
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Organize monthly food baskets for staff lounges.
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Work with volunteer coordination committee to ensure adequate staffing.
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Follow all finance committee procedures.
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Prepare committee report for council meetings when necessary.ā
Membership Committee
What do we do?
Organize the annual PTO membership drive and the on-going process to encourage membership.
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What's the commitment?
3 hours per month
Duties
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Organize the annual PTO membership drive and the on-going process to encourage membership.
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Maintains membership records.
Communication Committee
What do we do?
oversee written and electronic PTO communications to members, staff, other district schools, and the district office to ensure consistency and timeliness of messages.
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What's the commitment?
5 hours per month
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Duties
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Chaired by Secretary
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Record and distribute minutes of all council and general meetings.
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Develop and maintain membership records.
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Create and distribute welcome packet.
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-mission statement, contact list, volunteer pledge sheet
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Projects and plans for this year, past accomplishments.
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Create quarterly newsletter.
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Maintain PTO bulletin board.
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Maintain PTO website.
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Work with committees to create publicity for events and programs.
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Flyers, banners, email, media outlets
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Prepare monthly committee report for council meetings.
Fundraising Committee
What do we do?
Coordinates the planning and execution of the fundraising for PTO. Includes working with community partners and families interested.
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What's the commitment?
8 hours per month
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Duties
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Research and recommend fundraising events to council for approval.
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Oversee execution of approved fundraisers
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Follow all finance committee procedures.
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Prepare monthly committee report for council meetings.
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Oversee grocery store card link programs.
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Oversee “school day” programs at local establishments.
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Follow all finance committee procedures.
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Prepare monthly committee report for council meeting.
Will also over-see grants (ad-hoc)
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Research and apply for grant funding.
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Work with school staff to determine areas of need.
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Prepare committee report for council meetings when necessary.
Family Events Committee
What do we do?
Works with the School and Family Involvement committee to ensure alignment with activities and events.
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What's the commitment?
5 hours per month
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Duties
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Develop ideas to get the family involved and excited about PTO.
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Family Fun Night, Donuts with Dad, Holiday Shop/Parents Night Out
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Work with volunteer coordination committee to ensure adequate staffing.
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Follow all finance committee procedures.
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Prepare committee report for council meetings when necessary.
Will also oversee Dance Committee(ad-hoc)ā
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Schedule entertainment
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Oversee decor, refreshments, volunteers, safety of students, rules.
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Work with volunteer coordination committee to ensure adequate staffing.
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Follow all finance committee procedures.
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Prepare committee report for council meetings when necessary.
Will also oversee Festival Committee(ad-hoc)
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Coordinate all aspects of festivals.
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Work with volunteer coordination committee to ensure adequate staffing.
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Follow all finance committee procedures.
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Prepare committee report for council meetings when necessary.
Yearbook Committee
What do we do?
bring together all the pieces that make your yearbook great. Things like coordinating with the yearbook production company, various school departments and student organizations, plus keeping the publication on time and on budget.
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What's the commitment?
3 hours per month, more toward the end of the year when finishing yearbook.
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Duties
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Meet with president and PTO to stay up to date on school events.
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Attend school events to take pictures.
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Sort and select pictures for yearbook.